]po[ Freelance Module

The ]project-open[ Freelance Module allows "Project Manages" and "Freelance Managers" to manage the life cycle of a freelancer and to automate the generation of financial documents for them.

The module consists of three main components:

  • Freelance Recruiting Pipeline: Allows you to manage the recruiting process of freelancers. The database stores information about applications, translation tests and translation test results.
  • Freelance Skill Database: Allows you to manage the profile of each freelancer. The Skill Database records information about the freelancer's source languages, target languages, specialization areas, available computer systems etc. This information is available "at your fingertip" when you staff your project.
  • Freelance Invoice Generation: Allows you to generate purchase orders and invoices for freelancers from information in the translation workflow.

Key benefits of the Freelance Module include:

  • Improved Project Staffing Decisions: The integrated "freelance file" allows PMs and Freelance Managers to see all information about a freelancer in one page. This saves time and allows for better decisions when staffing a project.
  • PM and Freelance Manager Efficiency Gains: PMs and Freelance Managers don't need to "ask around" for the opinion about a particular freelancer. PMs and Freelance Managers have a single place where to look for information about a freelancer.
  • Shared Supplier Database Across Offices: The Freelance Module provides a particular benefit for company with more then one translation office. The module allows different offices to maintain a single provider database. It provides a unified view to all transaction that the provider had with your company.
  • Management of Knowledge About Freelancers: Information about successful or less successful collaboration with a freelancer is not lost when a PM or a Freelance Manager leaves the company.

Freelance Information

The "Freelance Information" component contains information about the global freelance recruiting process and some general information about the freelancer such as the bank connection etc. These fields are readable by the freelancer but can't be modified.


The Skill Component

The freelance "Skills Component" defines several skill types that consist of a number of skills.

The example underneath shows an example configuration of a real-world case with several Skill Types (Source Language, Target Language.) and several Skills per Skill Type (such as English or "Trados 3.0 Freelance"). Each Skill can be valuated as "high", "medium" and "low".


Confirmed and Unconfirmed Skills

You may already have noted the "ticks" ( ) behind some of the skills in the figure above. These ticks indicate that a "claimed" skill has been "confirmed". The idea behind "claimed" and "confirmed" skills is a separation of work between a freelancer and the "Freelance Manager" at your company: The freelancer can edit his skills himself and add new ones. However, only members of your company (the "Freelance Managers") can "confirm" a skill. The following screen shows an example:


Staffing a project

Having installed the ]po[ Freelance Module the "Add Member" dialog contains a third "Freelance" option in the lower part. This option lists all freelancers that comply with the source and target language of your project.

Creating a Purchase Order

Choosing "Create Purchase Order" from one of the "Finance" you will start a wizard that helps you generating Purchase Orders for the freelancers . The wizard joins information from several sources and takes specific assumptions to generate a defaults order which later can be edited. The from the system automatically suggested "Units" and "Rate"values can be adjusted in a second step.



Administration of Freelance Skills

Freelance skills can be customized using the "categories" maintenance page as explained in detail in the PO-Configuration-Guide.


The ]po[ Freelance Module is a commercial module and can be ordered in our web shop.